Instructions for creating QR codes for Office 365 for free and quickly
In the era of increasingly strong digitalization, sharing Office 365 documents such as Word, Excel, PowerPoint is no longer limited to sending files via email or link.QR Code is becoming a modern solution, helping to share content quickly, conveniently and professionally in situations such as teaching, presentations, seminars or business conferences. In this article iCheckQR, detailed instructions how to generate qr code for office 365 for free, both above computer and phone, along with important notes when applying.
1. What are the outstanding benefits of creating QR codes for Office 365
Quick share: The recipient only needs to scan the code with their phone to immediately access Word, Excel, PowerPoint documents, without complicated login.
Save time: Especially effective in educational, training, corporate or crowded event environments.
Professional and modern: Create highlights in documents, slides, or bulletin boards.
High flexibility: Supports sharing of many types of documents and applications such as Word, Excel, PowerPoint, Forms, OneDrive, SharePoint...
Application in practice
2. Free QR Code Generator Tools for Office 365
Choosing the right QR code generator tool plays an important role in the process. Sharing Word, Excel, PowerPoint documents becomes fast, efficient and professionalBelow is a detailed comparison table of the 3 most popular tools today, providing good support for Office 365 users, especially those who need to create QR codes for free and easy to use.
3. Instructions for creating QR codes for Office 365 documents using iCheckQR
iCheckQRis one of the professional, free QR code generation platforms, and is especially suitable for users who need to share documents in the set. Office 365 like Word, Excel, PowerPoint. No need to install software, just a few clicks and you can create a customized QR code with full color, logo and border. Here are the detailed instructions:
Step 1: Visit iCheckQR page
Open any browser (Chrome, Edge, Safari…)
Access the address: https://icheckqr.com , Login / Register helps you save QR code creation history
The homepage clearly displays the types of QR codes, including a section dedicated to“Office 365” click select
Step 2: Upload a document or paste an Office 365 link
Paste the sharing link from Office 365:
Go to OneDrive, SharePoint or Teams → Select the document → Click"Share"
Select the appropriate access rights (“Anyone with the link can view”) → Copy link
Return to iCheckQR → Paste the link into the request box
Important Note: If you use a link from OneDrive/SharePoint, make sure public sharing is enabled so the QR code will work when scanned by others.
Step 3: Customize QR code (color, logo, border)
This is the strength of iCheckQR compared to conventional tools:
Select QR code color: can choose single color, gradient or color combination according to brand.
Add logo: Upload your company logo or personal icon in the middle of the QR code.
Frame: Select the border with instructions such as “Scan me”, “Documents here”... to increase the scanning rate.
Dynamic QR Code (advanced): If you register an account, you can use a dynamic QR code that allows you to edit the link later.
Beautiful custom QR codes to increase interaction rate, creating professionalism when printing on slides, documents or promotional items
Step 4: Generate and download QR code
After customization is complete:
Press the button“Generate QR code”
Wait a few seconds, the system will generate a QR code
Press “Download”to save the file to your computer (supports PNG, SVG formats)
Don't skip the following verification step after generating the QR code:
Open the QR code scanning app on your phone (or use the default camera with current iPhone/Android)
Scan the code just created → Check if the file/document opens correctly
Test scan on multiple devices, operating systems to ensure compatibility
4. Instructions for creating QR codes in Microsoft Office using QR4Office
If you regularly work withMicrosoft Word, Excel or PowerPoint in setOffice 365, then QR4Office is an extremely convenient option. This isOfficial Microsoft add-in, lets you create QR codes directly within Office applications in just a few simple steps – without leaving your desktop.
Step 1: Open Microsoft Office application
Launch one of the following applications:
Microsoft Word: to generate QR codes for text documents, instructions, contracts...
Microsoft Excel: to share spreadsheets, report data, price lists...
Microsoft PowerPoint: to insert QR codes into lecture slides, seminars, presentations...
Note :Use Office 365 or Microsoft Office 2016 or later with an internet connection to install the add-in.
Step 2: Install QR4Office utility
On the toolbar (Ribbon), click the tab"Insert" (Channel).
Select “Get Add-ins” (or “Store”in some versions).
In the search box, type “QR4Office”.
Press “Add”to install the extension into the application.
Note: You only need to install it once, then the extension will appear in “My Add-ins” for future documents.
Step 3: Access QR4Office in the document
After installation:
On the tab“Insert”, select item“My Add-ins”.
Select QR4Office to launch the QR code generation interface right in the document.
The widget will appear in a pane on the right side of the screen, where you can configure the content and design the QR code as you wish.
Step 4: Enter link or text content
At cell “Enter data to encode”, you enter:
Office 365 Document Pathfrom OneDrive, SharePoint (eg Word, Excel, PowerPoint links).
Short text, such as contact information, phone number, product description...
If you paste a document link, make sure the link has public sharing rights if you plan to send the QR code to someone outside your organization.
Step 5: Customize QR code
QR4Office allows you to configure:
QR code size: change width and height (pixels).
QR code color: choose background and code colors to match your document or brand.
Error Correction Level:
L (Low): more data, easy to damage if glued/laminated.
M (Medium), Q, H (High): more fault tolerant, but the code will be more detailed and can be difficult to scan if printed small.
Suggest: Select M or Qto balance scanning ability and stability.
Step 6: Click “Insert” to insert the QR code into the document
After customization is complete:
Press the button“Insert”→ The QR code will be inserted into the document as a image.
You can move, resize or deleteQR codes are like regular image objects.
5. Instructions for creating QR codes for Office 365 documents on your phone
Step 1: Open the Office document using a Microsoft Office application
Download or open the app Microsoft Office(or separate applications like Word, Excel, PowerPoint)
Sign in with your Microsoft account (if you haven't already).
Access the document file you need to share, stored in: Personal OneDrive, OneDrive for Business, Local SharePoint, Recently opened files
Note: Make sure the document you choose is saved in the cloud for easy sharing links.
Step 2: Copy the document's share link
In the document interface → Click the icon"Share" (Share).
Select the appropriate sharing mode:“Anyone with the link can view”(Anyone with the link can view)
Or share internally if using a business account. Click “Copy link”to copy the document link.
Security Note: If you don't want strangers to access your documents, you can choose to share by specific email and create a QR code for internal use only.
Step 3: Access the free QR code generator
Open the browser on your phone (Chrome, Safari, Firefox…)
Visit page: https://icheckqr.com– optimized interface for phones, supports Vietnamese and creates QR codes completely free.
Select " Login/Register” helps you save the generated QR code
Step 4: Paste the link and generate the QR code
Paste the link you just copied from OneDrive or SharePoint into the input field.
Advanced options:Choose QR code color, add company logo, choose border with instruction text like “Scan to view document”
Press the button“Generate QR code”
If you are using a small screen phone, iCheckQR will automatically adjust the layout for easy operation, allowing users to still customize beautiful QR codes like on a computer.
Step 5: Save the QR code to your phone or share it immediately
After creation:
Press “Download”to save the QR code to the gallery.
Or select"Share"to send QR code directly via: Zalo, Messenger, Email, Telegram Embed into Google Docs, present from phone
6. Notes when creating QR codes for Office 365
Set up the correct access rights: Make sure Office documents are shared with “Anyone with the link can view” permission. Avoid “Access Denied” errors when users scan QR codes.
Suitable size & format: Minimum 2x2 cm when printing, use PNG or SVG for clarity. Avoid overly pale or low contrast color schemes that make the code difficult to scan.
Dynamic QR codes preferred: Allows you to change the link content without regenerating the code. Useful when sharing frequently updated content (lectures, quotes...).
Test code on multiple devices:Test scan with iOS, Android, Zalo, Google Lens... to ensure good performance in all situations.
7. Frequently Asked Questions
Do QR codes for Office 365 documents expire?
QR Code non-expiring if you do not delete the document or change access permissions.
How to edit document content after generating Office 365 QR code?
If you use Link from OneDrive/SharePoint, just edit the original file – the person scanning the code will still see the new version. If you use a static QR code with an uploaded file, you will need to generate a new code if you change the content.
Is it possible to generate Office 365 QR codes for multiple documents at once?
iCheckQR and QR4Office do not support creating QR code in bulk for multiple documents. However, it is possible to compress multiple files into1 folder in OneDrive, share folder link to generate QR code.
Conclude
Job Generate QR Code for Office 365 brings many practical benefits in sharing documents, saving time, increasing professionalism. With tools like iCheckQR, QR4Office, users can easily generate QR codes free of charge, simple operation on both computer and phoneApply today to improve your work, study and presentation efficiency.
