How to Create QR Codes in Bulk in Excel Quickly and Easily
Creating QR codes in bulk in Excel is an optimal solution that helps automate the generation of codes for large datasets such as URLs, product codes, or customer information. Instead of creating each code manually, you can combine Excel with Kutools to generate multiple QR codes quickly in just a few minutes.
Benefits of Creating QR Codes in Bulk in Excel
Saves time and effort by automatically generating multiple codes from a single data file
Reduces data entry errors, ensuring QR codes are consistent and accurate
Makes it easy to manage, edit, and update data without starting from scratch
Suitable for quick deployment in product management, traceability, and marketing
1. How to Create QR Codes in Bulk in Excel Using Kutools
Creating QR codes in bulk in Excel means automatically generating multiple QR codes corresponding to each data entry in a spreadsheet. Compared to manually creating each code, this method saves time, reduces errors, and handles large datasets more efficiently.
A simple and easy way to do this is by using the Kutools add-in. Follow these steps:
Step 1: Download and Install Kutools for Excel
Go to the official Kutools download page: https://vi.extendoffice.com/download/kutools-for-excel.html → click Download Now to download.
Open the downloaded file, select Yes to begin installation → check I accept the terms in the License Agreement → click Install and wait for the process to complete → select Finish to end.
After installation, reopen Excel to use Kutools.
Step 2: Open the QR Code Generator in Excel Using Kutools
Open Excel → go to the Kutools tab → select Insert → choose Insert QR Code.
Step 3: Select Data and QR Code Output Location
Data Range: select the column/cells containing the content to convert into QR codes (links, text, etc.)
Insert Range: select the area where the corresponding QR codes will be displayed
Step 4: Customize and Generate QR Codes in Excel
Adjust size, color (if needed) in the Options section → click Generate to complete.
Advantages:
Create QR codes directly within Excel without switching platforms
Works well with internal/offline data, suitable for businesses requiring data security
Does not depend on internet connection after installation
Easy to manage, edit data and QR codes within a single Excel file
Disadvantages:
Requires installing Kutools (not a built-in Excel feature)
Some features may require payment after the trial period
Not convenient for multi-device work or quick online sharing
Beginners may need time to get familiar with the interface and initial steps
Overall, creating QR codes in Excel (with Kutools) is suitable for handling internal data that requires stability and high security. Although it requires installation and initial setup, it offers better data control and more flexible customization.
Additionally, if you prefer a simpler method without installing extra tools, Google Sheets is a great alternative. With just a few basic steps and a built-in formula, you can quickly generate QR codes in bulk directly in your browser.
2. How to Create QR Codes in Bulk in Google Sheets
Step 1: Prepare the content to convert into QR codes (URLs, product information, images, etc.).
Step 2: Enter the formula: =IMAGE("https://api.qrserver.com/v1/create-qr-code/?size=500x500&data=" & [your content]) to generate a QR code.
Step 3: Press Enter and wait for the system to automatically display the QR code.
Step 4: Move the cursor to the corner with the “+” icon and drag it down to generate QR codes for the remaining rows.
Sample file for bulk QR code generation in Google Sheets: Link
Advantages:
No installation required, only a Google account is needed
Simple operation—just one formula can generate hundreds of QR codes at once
Easy file sharing, collaboration, and access anytime, anywhere
Automatically updates QR codes when data changes in the spreadsheet
Suitable for quick, flexible needs, especially in marketing or online management
Disadvantages:
Uses an external API to generate QR codes, which may have limitations or third-party dependencies
Limited customization options (colors, QR design)
Large datasets may cause slow loading or reduced performance
Potential security risks if sensitive data is uploaded online
Conclusion
After trying to generate QR codes in bulk for various types of data such as URLs, text, and product codes, it appears that Google Sheets is more suitable in most real-world scenarios. The formula-based method is fast—just input the data and QR codes are generated instantly, especially convenient when flexibility or frequent updates are needed.
Excel + Kutools, on the other hand, is stronger in terms of stability when working with large files and internal data. However, it requires installation and involves more initial setup steps.
3. Notes When Creating QR Codes in Bulk in Excel
Ensure input data accuracy: The content used to generate QR codes (URLs, product codes, information, etc.) must be complete and error-free to avoid invalid or unscannable codes
Avoid overly long or complex data: QR codes have storage limits. Excessive data makes them dense and difficult to scan, especially when printed small
Check data format: Standardize formats (e.g., include https:// in links, avoid special characters) to ensure consistent functionality
Choose appropriate QR code size: When exporting or printing, ensure the size is large and clear enough for easy scanning
Test before bulk use: Scan a few codes after generation to ensure everything works correctly before full deployment
Manage data files carefully: Keep the original Excel file for easy editing or regeneration when needed
Ensure consistency: If used for products or management systems, make sure each QR code corresponds to the correct unique data, avoiding duplication
